Invoicing & Invoice Layouts

Customize how your invoices and receipts look, configure numbering schemes, and set up printing for a professional checkout experience.

Help Center / Core Features / Invoicing & Invoice Layouts

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Overview

RapiNova Accounts gives you full control over how your invoices and receipts appear. You can customize the layout, choose which fields to show or hide, configure invoice numbering, and set up different templates for different business locations.

Invoice layouts affect how your printed receipts and PDF invoices look. Changes apply immediately to all new sales.

Invoice Layouts

Invoice layouts are customizable receipt templates. You can create multiple layouts and assign different ones to different business locations.

Creating or Editing a Layout

  1. Go to Settings > Invoice Layouts.
  2. Click Add to create a new layout, or click Edit on an existing one.
  3. Enter a Name for the layout (e.g., "Thermal Receipt", "A4 Invoice").
  4. Configure the header, body, and footer sections (see Layout Settings below).
  5. Click Save.
Use the Preview button to see how your layout will look before saving.

Layout Settings

Each invoice layout has many configurable options. Here are the main settings you can control.

Header Section

SettingDescription
Show Business LogoDisplay your business logo at the top of the invoice
Show Business NamePrint your business name on the receipt
Header TextCustom text displayed below the logo/name (e.g., address, phone)
Show Location NamePrint the specific branch/location name

Body Section

SettingDescription
Show Invoice NumberDisplay the unique invoice number
Show Customer InfoPrint customer name, phone, address
Show DatePrint the sale date and time
Show Tax DetailsShow tax breakdown per item or as a total
Show DiscountDisplay discount amount on the invoice
Show BrandPrint product brand alongside the product name
Show SKUPrint the product SKU code
Show CategoryPrint the product category

Footer Section

SettingDescription
Footer TextCustom text at the bottom (e.g., "Thank you for shopping!")
Show PaymentsPrint payment method details
Show QR CodeGenerate a QR code on the receipt (links to invoice)
Show BarcodePrint a barcode of the invoice number for easy lookup

Invoice Schemes (Numbering)

Invoice schemes control how your invoice numbers are generated. You can set a prefix, starting number, and total digit count.

Configuring a Scheme

  1. Go to Settings > Invoice Schemes.
  2. Click Add or edit an existing scheme.
  3. Set the Prefix (e.g., "INV-", "RN-").
  4. Set the Start Number (e.g., 1, 1000).
  5. Set the Total Digits (e.g., 5 produces "00001").
  6. Save the scheme.
SettingExample ValueResult
PrefixINV-INV-00001, INV-00002, ...
Start Number500First invoice starts at 500
Total Digits6INV-000500, INV-000501, ...
Changing an invoice scheme does not renumber existing invoices. Only new sales will use the updated numbering format.

Print Options

RapiNova Accounts supports multiple printing methods for your invoices and receipts.

MethodBest ForHow
Browser PrintingA4/Letter paper, PDF generationUses your browser's built-in print dialog. Works with any printer.
Thermal PrinterReceipt rolls (58mm/80mm)Requires a thermal receipt printer connected via USB or network. See Printer Setup Guide.

Auto-Print on Finalize

You can configure the POS to automatically print a receipt when a sale is finalized. This is set in Settings > Business Settings > POS section.

For thermal printers, the system generates a receipt-width layout automatically. For browser printing, it uses your selected invoice layout.

Custom Fields on Invoices

You can add custom fields to your invoices to capture additional information specific to your business (e.g., vehicle number, project name, delivery instructions).

  1. Go to Settings > Business Settings > Custom Labels.
  2. Define your custom fields (up to 4 per transaction type).
  3. In the invoice layout, enable Show Custom Fields to print them on receipts.
Custom fields appear on both the POS entry form (for data entry) and the printed invoice (for display).

Per-Location Layouts

If you have multiple business locations, you can assign a different invoice layout and invoice scheme to each one. This is useful when branches have different branding or numbering requirements.

  1. Go to Settings > Business Locations.
  2. Edit the location you want to customize.
  3. Select the Invoice Layout to use for this location.
  4. Select the Invoice Scheme for numbering.
  5. Save. Sales at this location will now use the assigned layout and scheme.
Each location can have its own logo, header text, and footer text. This means each branch can have fully branded receipts.

Tips & Best Practices

  • Test your invoice layout by making a test sale before going live with customers.
  • Keep thermal receipt layouts simple -- too many fields make receipts hard to read on narrow paper.
  • Include your business phone number or website in the footer for customer follow-up.
  • Use a descriptive invoice scheme prefix to distinguish sale types (e.g., "POS-" for retail, "WS-" for wholesale).
  • Upload a high-contrast logo that looks good in both color and black-and-white (for thermal printers).
Need help designing your invoice layout? Contact us on WhatsApp at +92 320 111 7487.