Essentials (HRM) Module

Overview

The Essentials module brings full Human Resource Management to RapiNova Accounts. From clocking in employees and approving leave requests to running monthly payroll and sharing company knowledge -- all staff operations are handled in one place, directly inside your existing business setup.

Attendance

Track employee working hours with a built-in clock-in/clock-out system. Attendance records feed directly into payroll calculations.

• Employee clock-in and clock-out with timestamps
• Define and assign work shifts per employee
• View daily, weekly, and monthly attendance summaries
• Manual attendance entry for corrections or remote staff
• Late arrivals and early departures are flagged automatically

Leave Management

Manage the full leave lifecycle -- from defining leave types and setting balances to reviewing and approving employee requests.

• Create custom leave types (annual, sick, unpaid, etc.)
• Set leave balances per employee or role
• Employees submit leave requests through the system
• Managers approve or reject requests with notes
• Real-time leave balance tracking per employee
• Leave history and reporting by period

Payroll

Process monthly payroll with full support for salary components, allowances, and deductions. Payroll pulls attendance data automatically to calculate accurate net pay.

• Define salary components (basic pay, housing, transport, etc.)
• Add allowances and bonuses per payroll run
• Apply deductions (advances, loans, absences)
• One-click payroll processing for all employees
• Generate payslips per employee
• Payroll history and audit log

Holidays

Define public and company-specific holidays that are excluded from attendance and leave calculations.

• Add national and local public holidays
• Define company-specific holidays (e.g., annual closing)
• Holidays are automatically excluded from attendance reports
• Leave requests on holidays are flagged accordingly

HR Documents

Maintain a digital HR file for every employee. Store contracts, ID copies, certifications, and any other employment-related documents securely.

• Upload and categorize documents per employee
• Track document expiry dates (visas, certifications)
• Quick access to all documents from the employee profile
• Manage document types and categories

To-Do & Reminders

Keep your team organized with task management built into the HR module. Assign to-dos and set reminders for yourself or your staff.

• Create tasks and assign to specific employees
• Set due dates and priority levels
• Mark tasks as complete and track progress
• Reminder notifications for upcoming deadlines

Internal Messaging

Communicate with your team without leaving RapiNova Accounts. The internal messaging system keeps business conversations inside the platform.

• Send direct messages to any system user
• Message history and conversation threads
• Notify staff of important updates or task assignments
• Accessible from anywhere within the application

Knowledge Base

Create and share company knowledge so staff always have access to the information they need -- procedures, policies, guides, and FAQs.

• Create articles organized by category
• Rich text content with formatting support
• Searchable knowledge base for quick lookup
• Control who can view or edit articles
• Ideal for onboarding new staff and documenting processes

Getting Started

1. Activate the Essentials module in your subscription.
2. Go to Essentials > Settings and configure work shifts and leave types.
3. Add your employees under Essentials > Employees and assign shifts.
4. Define company holidays under Essentials > Holidays.
5. Set up salary components under Essentials > Payroll > Salary Components.
6. Begin tracking attendance via Essentials > Attendance.
7. Run your first payroll at the end of the month under Essentials > Payroll.