Accounting Module

Overview

The Accounting module adds professional financial management to your RapiNova Accounts POS. It provides a structured chart of accounts, manual and mapped journal entries, inter-account transfers, and budget tracking -- all tied directly to your daily POS transactions.

Chart of Accounts

Managed via the CoaController, the Chart of Accounts provides a hierarchical account structure for your business finances.

• Create and manage account groups (Assets, Liabilities, Equity, Income, Expenses)
• Add sub-accounts under any parent account
• Assign account types and codes
• View account balances at a glance

Journal Entries

Create manual journal entries via the JournalEntryController for transactions that fall outside normal POS operations.

• Debit and credit entry lines with account selection
• Attach notes and reference numbers
• Date-based entries for period adjustments
• Audit trail for all journal entries

Account Transfers

The TransferController handles fund movements between accounts -- for example, transferring cash from a register to a bank account.

• Select source and destination accounts
• Specify transfer amount and date
• Automatic journal entry creation for each transfer

Budget Tracking

The BudgetController lets you plan and monitor spending against predefined budgets.

• Create budgets per account or account group
• Set monthly or annual budget amounts
• Compare actual spending vs. budgeted amounts
• Monitor variance and trends

Transaction Mapping

The AccountingController maps your POS transactions (sales, purchases, expenses, payments) to the appropriate ledger accounts automatically.

• Map transaction types to specific accounts
• Automatic posting of POS transactions to the ledger
• Configurable mapping rules per business

Getting Started

1. Activate the Accounting module in your subscription.
2. Navigate to Accounting > Chart of Accounts and set up your account tree.
3. Go to Accounting > Settings > Transaction Mapping to map POS transactions to accounts.
4. Create budgets under Accounting > Budgets if needed.
5. Use Accounting > Journal Entries for manual adjustments.