Profit & Loss Report

Track your business profitability with a complete breakdown of purchases, sales, returns, expenses, and net profit.

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Overview

The Profit & Loss report gives you a complete financial snapshot of your business over any date range. It calculates the difference between what you earned from sales and what you spent on purchases, returns, and expenses.

This report is generated by ReportController::getProfitLoss() and pulls data in real time from your transactions.

Accessing the Report

  1. Log in to your RapiNova Accounts dashboard.
  2. Click Reports in the left sidebar menu.
  3. Select Profit / Loss from the submenu.
  4. The report loads with the current month's data by default.
You need the profit_loss_report.view permission to access this report. Contact your administrator if you cannot see it.

Report Sections

The Profit & Loss report is divided into several key sections. Here is what each line item means.

Line Item Description
Opening Stock The value of your inventory at the start of the selected period.
Total Purchase (Exc. Tax) Total cost of all purchases made during the period, excluding tax amounts.
Total Purchase (Inc. Tax) Total cost of all purchases including tax.
Total Sell (Exc. Tax) Total revenue from sales, excluding tax amounts.
Total Sell (Inc. Tax) Total revenue from sales including tax collected.
Total Purchase Return Value of goods returned to suppliers. This reduces your purchase cost.
Total Sell Return Value of goods returned by customers. This reduces your revenue.
Expenses Total business expenses recorded during the period (rent, utilities, salaries, etc.).
Closing Stock The value of your inventory at the end of the selected period.
Gross Profit Total Sell - Total Purchase - Purchase Returns + Sell Returns. Your profit before expenses.
Net Profit Gross Profit - Expenses. Your actual bottom-line profit.

Filters & Date Range

You can narrow down the Profit & Loss report using the following filters at the top of the page.

Filter Options Default
Date Range Pick any start and end date using the date picker. Current month (1st to today)
Business Location Select a specific location or view all locations combined. All Locations
Use the preset date buttons (Today, This Week, This Month, This Year) for quick filtering without manually picking dates.

Understanding the Numbers

How Gross Profit is Calculated

Gross Profit = (Total Sell - Sell Returns) - (Total Purchase - Purchase Returns) + (Closing Stock - Opening Stock)

How Net Profit is Calculated

Net Profit = Gross Profit - Total Expenses
If your Net Profit shows a negative number (in red), it means your expenses and costs exceeded your sales revenue for the selected period.

Tips & Best Practices

  • Review the Profit & Loss report at least monthly to track financial trends.
  • Compare the same period across months or years to identify seasonal patterns.
  • Make sure all expenses are recorded in the system for an accurate Net Profit figure.
  • Filter by location to identify which branch is most profitable.
  • A healthy business should show growing Gross Profit over time, even if individual months vary.
Need help reading your Profit & Loss report? Contact us on WhatsApp at +92 320 111 7487.